Call for abstract

The scientific program is being planned to be a 100% virtual ICHA meeting. All oral presentations will be recorded. The program will have plenary talks, oral presentations and posters. We expect and encourage worldwide contributions from all topics related to harmful algae from marine and freshwater systems. 



The ICHA official language is English



The scientific program is being planned to follow the traditional ICHA format divided in two time sessions (from 9:00 to 13:00 hrs, and from 18:00 to 21:00 La Paz, Mexico) to cover the different time zones, with a five-day virtual meeting. The program will have plenary talks, oral presentations, speed-talks and posters; as well has different special sessions with on-line discussions.


The ICHA official language is English


Presentation types
Oral presentations. Plenary talks, oral presentations, and speed talks.
Poster presentations.


Speaking time
Plenary talks: 20 minute presentation time with 10 minutes for questions
Oral presentations: 12 minute presentation time with 3 minutes for questions 


Speed talk (best posters): 5 minute presentation time (no questions)

Please make sure that the total audio length does not exceed the allocated speaking time.


Oral presentations
Talks have to be prepared as a document in landscape format (16:9) (mandatory), using PowerPoint (2013, 2016, 2020, or 365), Zoom, OBS studio, Cheese, or SimpleScreenRecoder. All videos have to be in -standard- mp4 format. Recorded presentations will be uploaded to the virtual platform. Conference organizers will send instructions. 

 

Speed talks
Speed talks are selected posters that are allocated a 5 minute presentation time (no questions). This talk has to be prepared in a landscape format (16:9). PowerPoint (2013, 2016, 2020, or 365), Zoom, OBS studio, Cheese or SimpleScreenRecoder could be used. All videos have to be in -standard- mp4 format. Recorded presentations and posters will be uploaded to the virtual platform. Conference organizers will send instructions. 


Posters 
Posters will be displayed in designated virtual rooms and will be available for viewing at all times during the whole conference. Conference organizers will send instructions for uploading the posters. 


Online presentations

Oral presentations
The oral presentation can be prepared as a PowerPoint or zoom file that include both your presentation slides and the audio within the same document. See below for technical details.
For a more interactive and exciting virtual meeting for the participants, you are kindly asked to be present during the live session in which your talk is scheduled to answer questions from the audience. Questions will be monitored by the chairs of the session that will be received by chat and will be directed to you at the end of your presentation. In case you are not able to be present during the live session (e.g., because you are in a different time zone), please let us know in advance so that the chairs of your session are aware and can prepare accordingly. Your presentation will not be withdrawn and the questions from the audience will be send to you by e-mail.
If you are unable to record your presentation, you are kindly requested to contact the organizing office immediately. This service will have an additional cost.

 

Technical guidelines
It is mandatory to add the audio of your talk within your presentation. The aspect ratio of your presentation should be 16:9 landscape (mandatory).
Please see below for instructions on how to add audio to your presentation.
Presentation files will be accepted only in standard mp4 format. Your talk has to be prepared in landscape format (16:9) in MS PowerPoint (2013, 2016, 2020, or 365), Zoom, OBS studio, Cheese or SimpleScreenRecoder. Macintosh presentations (i.e. Keynote) and pdf can also be accommodated.
The size of your presentation should not exceed 200 MB.
Make sure that all of your audios and videos are embedded into the file. Videos and animations are supported but will be automatically started with the slide.
Do not use special fonts which are not part of the standard PowerPoint package, as this will cause problems while uploading your file.

 

File name
The name of the presentation file should include the presenter’s last name and the presentation number. In addition, it should have a maximum of 40 characters. To avoid any compatibility problems, please do not use special characters to name your presentation.
Do not use any passwords or encryption for your presentation.
Please note that macros should not be used and flash-animations are not supported.

 

How to add audio to your PowerPoint slides
For PowerPoint presentations you need to add an audio track to each slide of your presentation. Please note that it is of utmost importance that the total audio length does not exceed the allocated speaking time for your session type. For details for recording your presentation see this video immediately below.




Recording of presentations using external software
Besides preparing your presentation and audio recordings in PowerPoint, you can also use an external program and save it as a standard mp4 file, which can be uploaded to the conference platform. There are several suitable programs, e.g., Zoom (https://support.zoom.us/hc/en-us/articles/201362473-Local-Recording), OBS studio (https://obsproject.com), Cheese Linux (https://help.gnome.org/users/cheese/stable/), SimpleScreenRecorder (https://www.maartenbaert.be/simplescreenrecorder/), or Apowersoft (https://www.apowersoft.com/free-online-screen-recorder).  


For this approach, you can prepare the presentation using software of your choice, e.g. Microsoft Office Power Point, Libre Office/Open Office Impress or Apple Keynote. Please use landscape format (16:9) for the layout (mandatory). You can include special effects and embed videos. Below, you can find instructions about how to add audio and record your presentation using Zoom. For other recording software, please refer to the links provided above. It is generally recommended to use wired headsets or external microphone instead of built-in computer or webcam microphone. To achieve professional sound quality, we suggest you record your presentation in a quiet room several days before the submitting date, so that you have enough time to find a better microphone and record again if necessary*. If you want to use your mouse cursor to point out certain features on your slides, you can increase the cursor size on your computer (Windows: Settings → Ease of Access → Cursor & pointer → Change pointer size; Mac: System Preferences → Accessibility → Display → Cursor; Ubuntu: Universal Access → Cursor Size).

Recording using Zoom

  • Sign into your Zoom account and open the Zoom desktop application or web portal.
  • Click Settings (in the top right corner) and choose Recording/Local Recording to verify that the setting is enabled (Record video during screen sharing). Here, you can also specify or change the location, where the video file will be saved in the end.
  • Start a Zoom meeting as the host (New Meeting). Join with Computer Audio.
  • Check in the microphone menu (next to Mute), that the correct microphone is selected (i.e., your headset or external microphone).
  • Open your presentation using your presentation software of choice.
  • Click Share Screen in Zoom and choose the screen containing your presentation (in case you have more than one screen).
  • Switch to Full Screen mode in your presentation/start the slide show.
  • Start recording through Zoom by hovering with your mouse above the top edge of your shared screen. A menu including the option More will appear. Click Record. A blinking red dot will appear at the top of your screen within the green Zoom bar while Zoom is recording.
  • Go through your presentation and talk about the contents of the slides.
  • When you have reached the end of your presentation, you can stop the recording by hovering again over the top edge of your shared screen, clicking More and Stop Recording.
  • Stop sharing your screen and end the Zoom meeting.
  • The mp4 file will be automatically saved in the previously specified folder under a filename usually called zoom_x.mp4.

For details for recording your zoom presentation see the video immediately below

You can edit this video using e.g. the software OpenShot Video Editor (https://www.openshot.org/), if you e.g. want to remove the first or last seconds of the video, or to convert the file to a standard mp4 format.

To reduce file size
A relatively simple way to shrink the size of the presentation is opening it in VLC (https://www.videolan.org/vlc/) and exporting it from there to mp4. Media -> Convert/save -> Add the large mp4 file -> Convert/save -> choose "Convert" using the profile "Video - H.264 + MP3 (MP4)" and specify a destination file -> Start. This way you can reduced the size of your file considerably, without losing any obvious quality. You can also compress your video into a zip folder.

 

Presentation submission?
Upload your presentation in the following link: 

https://www.intermeetingplanner.com/tlicha21/index.php?modulo=upload

 

How to access the ICHA 2021 virtual conference?
You will receive login credentials and the link to the ICHA 2021 conference once you cover your registration fee. Please note that the platform will be ready a few days before the conference initiates.

Speed talks
Speed talks are selected posters that are allocated a 5 minute presentation time (no questions). Please follow instructions for oral presentations and posters. Please note that for speed talks you need to upload in a zip file the poster (pdf file) and the recording (standard mp4 file). You will not be able to upload two files separately.


Posters
Poster should be presented in a single PDF file in vertical format. A poster template has been uploaded for your convenience in case you decide to use it.
The poster will be uploaded to the virtual conference plataform, your invitation to the plataform will be send with the acceptance letter.
Presenters are required to be present in the online poster -room- at the end of the corresponding session. During this time attendees can enter your poster room to discuss your poster.
If you are not able to present your Poster, you are kindly requested to contact the organizing office as soon as possible to withdraw your abstract from the system.
In case of a change of presenter, please nominate a co-author who is not presenter of another abstract (Note: One person can only present one poster) and send us the full name and e-mail address of the co-author who will present the paper.

 

Technical guidelines for uploading your poster
Posters should be in a pdf file, in vertical layout.
The size of your Poster should not exceed 5 MB.
Do not use special fonts which are not part of the standard Power Point package, as this will cause problems for uploading your file.
The name of the presentation file should include the presenter’s name and the presentation number. To avoid any compatibility problems, please do not use special characters to name your presentation.
Do not use any passwords or encryption for your presentation.
Please note that macros should not be used and flash-animations are not supported.

 

Photographs
Please be aware that it is possible for the viewer to make photographs of your online Poster. If you do not wish any scientific content of your presentation to be photographed, please indicate this on the according slide(s) in a visible way.

 

 

Guidelines to access the live Q&A and discussion during your session
You are invited to participate in several live discussions during the meeting and will receive an e-mail to access the virtual session room through a Zoom link. Therefore, you will require a device with a webcam and a headset.
Please access the virtual session room at least 10-15 min before the start of the session.
Please note that your webcam and audio will be broadcasted during the discussion.
The moderators of the sessions will direct questions from the audience to you by addressing you personally.
The virtual session assistant will be available all times to answer questions or assist you if you experience any problems in the Zoom chat.

 

Poster guidelines
A poster should be self-contained and self-explanatory, allowing different viewers to proceed on their own while the author is free to supplement or discuss particular points raised in inquiry. Presentations should be kept simple and clear, minimize text. Use large type in short, separated paragraphs. A mixture of text and graphics is recommended. Poster layout should be in columns rather than rows. Organize the presentation so it is clear, orderly, and self-explanatory. Use squares, rectangles, circles, etc., to group similar ideas. Avoid cluttering your poster with too much text. Label different elements as I, II, III; or 1, 2, 3; or A, B, C; making it easier for a viewer to follow your display. Leave enough space around the border of your poster and between sections so your poster feel less cramped. We recommend to present your methods as an illustration and your results in a in a graph instead of a table. Figures should be clear, graphics visible, with large type. Each figure or table should have a heading of one or two lines. Additional essential information should be provided below in a legend. Photographs should have good contrast, sharp focus and, if necessary, an indication of scale. Titles and Fonts Titles and captions should be short and easy to read. Use large lettering, allowing attendees to easily read the information presented. Minimum recommended text sizes are: Headings 50 point size, 36 pt for subheadings, 24 pt for body text, and 18 pt for captions. Be creative by using different font sizes, styles, and colors. We recommend to caption your poster with the following components: title, names and affiliations of authors, introduction or background, objectives, methods or study design, results, discussion, main conclusion(s), acknowledgements, email of presenting and profile photo of presenting author in the upper right corner.

 

Oral presentation guidelines
In order to give a successful oral presentation, please consider following guidelines: Minimum recommended font size for easy viewing is 20 points. Avoid slides with too much information. The text should be concise and to the point, key facts should be highlighted. Limits words, use visuals. Use colors sparingly. Choose color combinations that make your text easy to read (preferably dark background – light fonts or light background -dark fonts). Avoid using red-green colors. Keep data on the slides simple. Ensure a logical order of the content. A clear and well-structured arrangement is the most attractive and easiest to view on screen. Refrain from selecting too many images and movies. Concentrate on those which emphasize your key points and conclusions optimally. Avoid overlying images on one slide as they cannot be visualized on the final version of your presentation. Remember that the vast majority of the audience are not native English speakers – speak slowly and clearly (whether or not English is your native tongue). Avoid reading the presentation form projected slides and not looking at the audience. Consider including the following components in your presentation: title, names and affiliations of authors, introduction or background, objectives, methods or study design, results, discussion, main conclusion(s), acknowledgements, email of presenting and profile photo of presenting author.

 

The Scientific Committee invites you to submit abstracts to the 19th International Conference on Harmful Algae.

  • Abstracts received after the deadline (4th of June 2021) will not be accepted and will therefore not be considered for the programme or for publication.
  • Pre-register and submit abstract electronically via the Conference web site following the step-by-step instructions. 

  • Abstracts submitted by email will not be reviewed.
  • All abstracts must be written in English.
  • Abstracts must contain work that has not been previously presented at any international meeting.
  • The authors’ conclusions should be clearly stated. General statements such as “the significance of these findings will be discussed” will be regarded unfavourably and will generally lead to a lower classification of the abstracts.
  • Initials and abbreviations which are not in common use should be avoided unless they are essential.
  • Remember to check spelling and grammar carefully. Your electronically submitted abstract text will be reproduced as submitted.
  • All selected abstracts will be reproduced, as sent, on the virtual platform.
  • Submission of an abstract does not constitute registration for the conference. Submission of an abstract implies the commitment that the presenting author will participate in the meeting and the expectation that financial resources to participate are available.
  • Only one abstract will be accepted for each presenting author.


Review process

  • Abstracts will be peer-reviewed by members of the ICHA 2021 Scientific Committee/ IAC / session chairs.
  • Acceptance or rejection of an abstract is based on the average grade awarded by the reviewers.
  • Selected abstracts will be presented as oral presentations, speed talks, or as posters. A preference for the presentation type can be indicated although the Scientific Committee / IAC / session chairs will make the final decision as to how the abstract will be presented.
  • Authors will be notified of the selection results by email on 23 July 2021.


The deadline for abstract submission is the 4th of June, 2021

Please renew your ISSHA membership to be considered for reduced rates and ISSHA awards (issha.org/join-or-renew/)

 

ICHA 2021 will be a virtual meeting

Please renew your ISSHA membership to be considered for reduced rates and ISSHA awards (issha.org/join-or-renew/)

ABSTRACT SUBMISSION IS OPEN

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